Fritz-Alder Precast is looking for a mature, dependable Office Manager who can ensure the office runs smoothly day to day. This role requires someone who is organized, professional, and solutions-oriented—someone who takes initiative, has a positive attitude, and enjoys supporting a busy team. You’ll be the engine keeping everything organized, tracked, and moving forward. We’re eager to find a candidate who brings experience in office administration and is motivated to grow their knowledge and skills across a wide range of responsibilities.

Responsibilities

• Act as the main point of contact for office-related inquiries and requests.
• Manage the front desk and greet visitors with professionalism and courtesy.
• Assist with meeting coordination and scheduling, managing the Boardroom, travel arrangements, and other administrative duties as assigned.
• Responsible for managing office and cleaning supplies, including regularly monitoring supply levels, identifying needs, placing timely orders, and sourcing items in a cost-effective manner.
• Provide administrative and operational support to senior managers across the company on a variety of tasks and projects

• Support finance functions such as project-related inventory, and internal-billings functions.
• Take ownership of special projects as assigned, applying strong technical skills, resourcefulness, and project management abilities to deliver effective solutions.
• Documenting meeting minutes with precision and ensuring sensitive information remains strictly confidential.
• Sort and distribute mail.
• Keep the office organized, running efficiently, and tidy at all times.
• Support marketing with employee events, such as team lunches and annual celebrations.
• Manage the general inquiries Outlook mailbox.
• Ensure all visitors follow safety protocols
•  Coordinate third-party IT support, telecom systems and security systems to ensure consistent performance and timely issue resolution.

Qualifications

• A team-oriented mindset with the ability to build good relationships across all levels of the company and help keep the office atmosphere collaborative and professional.

• Proven experience in an administrative or office management role.
• Strong organizational skills with the ability to multi-task and prioritize.
• Excellent communication skills—both written and verbal.
• Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and email systems.
• High attention to detail
• Familiarity with Jonas is an asset, but not required.
• A proactive, flexible mindset with a willingness to learn new tasks and skills.