Office Administrator

Type: Full-Time, Permanent

Wage: $45,000 to $50,000

Fritz-Alder Precast is looking for a mature, dependable Office Administrator who can ensure the office runs smoothly day to day. This role requires someone who is organized, professional, and solutions-oriented, someone who takes initiative, has a positive attitude, and enjoys supporting a busy team. You’ll be the engine keeping everything organized, tracked, and moving forward.

Responsibilities

• Act as the main point of contact for office-related inquiries and requests.
• Manage the front desk and greet visitors with professionalism and courtesy.
• Assist with meeting coordination and scheduling, managing the Boardroom, travel arrangements, and other administrative duties as assigned.
• Responsible for managing office and cleaning supplies, including regularly monitoring supply levels, identifying needs, placing timely orders, and sourcing items in a cost-effective manner.
• Provide administrative and operational support to senior managers across the company on a variety of tasks and projects
• Support finance functions
• Documenting meeting minutes with precision and ensuring sensitive information remains strictly confidential.
• Sort and distribute mail.
• Keep the office organized, running efficiently, and tidy at all times.
• Support marketing with employee events, such as team lunches and annual celebrations.
• Manage the general inquiries Outlook mailbox.
• Ensure all visitors follow safety protocols
• Coordinate third party IT support, telecom systems and security systems to ensure consistent performance and timely issue resolution.
• Other duties as assigned

Qualifications

Education

• Secondary school diploma (high school) with strong evidence of advanced administrative competencies.

Experience

• Minimum one to three (1-3) years of full-time office administration experience in a fast-paced environment.
• A team-oriented mindset with the ability to build good relationships across all levels of the company and help keep the office atmosphere collaborative and professional.
• Strong organizational skills with the ability to multi-task and prioritize.
• Excellent communication skills, both written and verbal.
• Expert proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High attention to detail
• A proactive, flexible mindset with a willingness to learn new tasks and skills.

How to Apply:

Interested candidates are invited to submit their resume to careers@faprecast.ca.